PRODUCT OVERVIEW of MY ONLINE ACCOUNTANT

CONTENTS

SUMMARY
KEY FEATURES
PROCESS OVERVIEW
ILLUSTRATIVE USER HOME PAGE
FURTHER INFORMATION

SUMMARY

Product overview
My Online Accountant is an online bookkeeping product developed by a firm of Chartered
Accountants in conjunction with software developers.

The product provides an efficient framework for businesses to comply with record keeping
requirements, analyse and understand the business, and produce statutory accounts, VAT returns and other legal requirements.

All financial information, from summary totals to source documentation can be viewed online.
There are no downloads required, and no updates. The information can viewed from any location, at any time.

The product has been designed to provide a secure, easy to use, cost effective platform to allow
directors and managers to focus on the critical areas of the business.

Scope of product
The product is currently designed for 'Limited' companies, but can be easily adapted to include other
company types, provided the business has its own bank account.

Scope of document
This document has been provided to offer a high level overview of My Online Accountant.
The document is not designed to provide assistance with document processing routines, give
detailed product information or specific accounting advice.

It contains a key features section including information on security and back-ups and a
pictorial representation of the system (page 5).

An illustrative 'user home page' is shown. This provides some understanding of the financial reporting; system navigation; and analysis methods.

Links to further information are also included.

KEY FEATURES

CONVENIENCE
  • One source for all company information
  • All information available to view online
  • No downloads or updates
  • Access from any location any time
  • Monthly all in fee
  • Simple 'one click' analysis
DOCUMENT PROCESSING
  • Easy to use document data capture
  • Comprehensive cross-referencing and audit trails
  • Source documentation viewed online
  • Upload functions capture bank transactions or sales data
PROCESS CYCLE MANAGEMENT
  • Full credit control suite
  • Email statements to customers
  • Electronic remittances to suppliers
  • Auto bank reconciliation
  • Site robot trawls transactions and sends alerts on anomalies or areas to address
REPORTING
  • Statutory accounts function
  • VAT return submission and reporting
  • Quarterly management accounts pack
  • Companies House submissions
  • Corporation tax reporting
SECURITY AND BACK-UPS
  • Password protected log in
  • 64-bit encrypted password function
  • HTTPS encryption across site
  • All pages require log in enabled access
  • Full data back-up every hour

PROCESS OVERVIEW

My Online Accountant has been designed to provide all key company financial information and analysis in one package.
The information is available to view online from any location at any time, and provides real-time analysis and reporting.


Process overview


ILLUSTRATIVE USER HOME PAGE

After registration and log in you are directed to the user home page. The whole site is navigable from this page. Below is an illustrative user home page containing summarised financial information.
The page shows the most up-to-date financial position and performance of the company.

The 'live' snapshot, including a best estimate of the corporation tax due, is updated after each new transaction is processed.

Illustration home page


More detailed analysis of each element is found by simply clicking on the value that you wish to breakdown further.

The user can 'drill' into each profit and loss, or balance sheet total to view the analysis,
ultimately drilling down to an individual invoice or the source document.

Document processing; company information; reporting; alerts and account queries are all directly
linked from the user dashboard making site navigation quick and easy to understand.

FURTHER INFORMATION

Frequently asked questions